Application Procedures & Information

Your personal data / personal information (the Data), including but not limited to your name, date of birth, sex, HKID card number, identity document copy, email address, phone number(s), mailing address, and the necessary supporting information / document(s), provided to the JUPAS Office is collected for processing your application for the 2025 admission to full-time bachelor's degree / higher diploma programmes under JUPAS offered by the 9 JUPAS participating-institutions and the SSSDP institutions (the Institutions).  In this regard, your Data may be used to enable JUPAS and the Institutions:

1. to process and consider your application;

2. to obtain your HKDSE Examination results (past and / or current) from the Hong Kong Examinations and Assessment Authority (HKEAA);

3. to obtain information about your candidature for public examinations and studies in institutions in Hong Kong and elsewhere from the relevant institutions where necessary;

4. to identify multiple applications, check records of your studies as a student in any of the Institutions, etc. in relation to your application via JUPAS;

5. to contact you in connection with activities and information related to your application for admission;

6. to produce statistics relating to the JUPAS's service;

7. to enable JUPAS Office and Institutions to comply with any applicable standards and codes, procedures, laws, regulations or court orders (in each case whether in Hong Kong, Mainland or overseas), any requests by government, statutory, regulatory or law enforcement authority, and valid legal processes, ordinances obligations (in each case whether such request is from Hong Kong, Mainland or overseas); and

8. to carry out activities for any other purposes within admission and permitted by laws.

It is therefore necessary for you / your school (applicable to school applicants only) to supply JUPAS with your data in connection with the application.  Failure to provide such data will render JUPAS and the Institutions unable to process and / or consider your application for admission.

In making the application, you may choose to provide information on whether you have suffered from any disability which is Special Category of Data / Sensitive Personal Data (Sensitive Personal Data).  JUPAS will not collect Sensitive Personal Data unless you consented.  This Sensitive Personal Data may be necessary and shared with the Institutions to enable them to provide the necessary support and assistance for the disability, at an early stage.

If Data and / or Sensitive Personal Data need(s) to be transferred to the jurisdictions outside of your residence jurisdiction for processing purposes, JUPAS Office will implement a strict security measure regarding such transmission.

In this regard, you are required to agree and accept the "Declaration" at the time of creation of JUPAS account, via the JUPAS online application system, that JUPAS may use your Data and your Sensitive Personal Data (if provided) for the purposes as set out above.

On the other hand, JUPAS may allow the school in which you are currently enrolled (applicable to school applicants only):

1. to have access to the information contained in, and the progress of, your application.  This will allow your school to support you during the application process; and

2. to have access to the outcome of your application, unless you advise otherwise under the Agreement to Data Usage of "My Declaration" in your JUPAS account.

   The deadline for updating your selection in your JUPAS account is 28 August 2025 (2:00 pm).  School applicants who would like to update the selection past the deadline should contact the JUPAS Office as soon as possible and no later than 31 December 2025.

JUPAS and the Institutions may also use information in your application for statistical and research purposes on the basis that no information which can identify you (such as your name, HKID card number / identity document number, mailing address, or phone number(s)) will be published in the resulting statistics or the results of the research.

JUPAS and the Institutions may also use, with your consent when you agree to "paragraph 8.2" of the "Declaration" via the JUPAS online application system, your personal data (i.e. name, mailing address, phone numbers and / or email address) in direct marketing (such as advertising or promoting their programmes).  However, you can always opt out and withdraw your consent at any time under the Agreement to Data Usage of "My Declaration" in your JUPAS account.

The JUPAS Office will, where practicable, take steps to ensure that the personal data maintained on you are accurate, but you should note that responsibility to update your personal information rests with you.  You can log in to your JUPAS account to enquire, update and retain a copy of your personal data.

All application data and Sensitive Personal Data (including those submitted by applicants and schools, and the HKDSE Examination results obtained from the HKEAA) will normally be discarded by the JUPAS after 6 months from the completion of the admissions exercise and in any event, such information will not be retained longer than is necessary to fulfill the purposes for which such data is used.

In accordance with the Personal Data (Privacy) Ordinance (PDPO), applicants have the right to access, correct and update their own personal data.

Applicants can log in to their JUPAS accounts to enquire, update and retain copies of their personal data.

Applicants who wish to request copies of the applications they have submitted must complete and submit the Data Access Request Forms to the JUPAS Office.

For enquiry, please contact the JUPAS Office at info@jupas.edu.hk.

Information about JUPAS applications (e.g. personal particulars of applicants (i.e. data subjects), outcomes, programme choices, etc.) may constitute personal data as defined in the PDPO and must be protected accordingly.  In this respect, the JUPAS Office must comply with the requirements of the PDPO and Data Protection Principles (DPP) thereunder (in particular DPP 3 – Use of Personal Data and DPP 4 – Security of Personal Data).  The JUPAS Office will NOT entertain enquiries from third parties (such as parents, guardians, siblings, relatives, and friends, etc.) on the information of JUPAS applicants and their applications unless the requested information is released in compliance with the PDPO.  For details about the PDPO, please visit the website of the Office of the Privacy Commissioner for Personal Data, Hong Kong.

The PDPO allows the imposition of a fee for complying with a data access request.  The JUPAS Office has accordingly set a fee for the processing of any such data access request.

The following fees will be charged to cover administrative costs for the processing of data access:

Search Fee	HK$150
Photocopying Fee (per page)	HK$5

Note: The JUPAS Office reserves the right to adjust the fees from time to time as appropriate without prior notice.